Clubhouse Rental Policy and Procedures
Reservations must be made by a resident in good standing, require 5 days advance notice, and may be made no more than 6 months in advance. Carefully read this entire page for important information, including security deposits, rental fees, cancelation policy, and who to contact for assistance.
Reservation Options and Fees
- Only the area reserved may be used for the event. Areas not reserved may be reserved by other residents at the same time.
- Clubhouse rental DOES NOT include use of the pool by non-resident guests. Please see the Pool Party page for information on hosting a pool party.
- Reservation time includes set up and clean up.
| Main Floor (includes use of Meeting Room) | Lower Level | Entire Clubhouse | |
| Capacity | 150 people | 50 people | 200 people |
| Security Deposit | $750 | $500 | $1,000 |
| Rental Fee Per Hour | Rental Fee Per Hour | Rental Fee Per Hour | |
| Monday-Thursday | $55 | $20 | $75 |
| Friday | $70 | $30 | $100 |
| Saturday | $85 | $35 | $120 |
| Sunday | $70 | $30 | $100 |
View room details, including audio/video options and photos.
Not for Profit receives a 20% discount on the rental fee. The security deposit remains the same. The discount is calculated on the Rental Agreement form.
How to Reserve the Clubhouse
- Carefully read this entire page for important information, including security deposits, rental fees, cancelation policy, and who to contact for assistance.
- Review the Clubhouse Reservations Rules, Guidelines and Fees.
- Use the Calendar to check availability.
- Submit the Rental Agreement form. You will pay the rental fee by credit/debit card when you submit the rental agreement form. If you need assistance or are unable to complete the form, email info@clubatbrookhaven.com.
- Mail or drop off your security deposit check to Cusick. The security deposit check will be deposited one month prior to your event (if your rental date is within one month, it will be deposited upon receipt). Deposits will be refunded upon successful inspection of the clubhouse after your event. Security deposit checks are to be made out to Brookhaven HOA.
Important: The rental agreement form and rental fee are submitted online. You will mail or drop off your security deposit check to Cusick. Your reservation IS NOT FINAL until the rental agreement, rental fee, and security deposit check are all received and confirmed.
Cancelation and Changes
To Add or Change Time: Time changes must be made at least 48 business hours in advance. Complete the Clubhouse Rental Change Request form.
To Cancel a Reservation: Cancelations must be made at least 14 days in advance. Complete the Clubhouse Rental Change Request form.
To Reschedule: To change your reservation date, you must cancel the existing reservation and submit a new Rental Agreement form.
- Submit a new Clubhouse Rental Agreement form to create a new reservation
- Use the Clubhouse Rental Change Request form to the cancel the old reservation
Both forms must be submitted at least 5 days in advance. Any paid security deposit will be applied to the new reservation.
Cleaning and Damage
Any damages or cleaning fees incurred as a result of the renter not following the rental rules and policies, or resulting from negligent behavior, will result in all or a portion of the security deposit being withheld. Below is an example of the types and amounts of fees that may be charged.
| Item | Fee |
| Cleaining – Main Floor | $210 |
| Cleaining – Lower Level | $140 |
| Drywall Repair, Per Item | $25 |
| Tape Removal, Per Item | $15 |
| Carpet or Upholstery Cleaned | $500 |
| Other | Cost of repair/replacement |
Optional Cleaning Service
You have the option to schedule a professional cleaning following your event instead of cleaning the clubhouse yourself. Click here for more information.
If You Need Help
For technical assistance or questions about the online forms: Email info@clubatbrookhaven.com.
To request a tour of the clubhouse: Complete the Clubhouse Tour Request form.
For questions about the clubhouse itself: Email clubhouse@clubatbrookhaven.com.
For questions regarding your security deposit: Email cusick@clubatbrookhaven.com.
Community Events
If you would like to reserve the Clubhouse or other facility for a Brookhaven community event, use the Community Event Reservation form.
