Admin – Reimbursement Requests
| Committee Approval Status | Request ID | Event Name or Reason for Purchase | Event Date | Funding Committee | Requester Last Name | Reimbursement Amount | Description of purchase(s) | Date Submitted |
|---|---|---|---|---|---|---|---|---|
| Approved | 1945 | New Year’s Eve party | Social Committee | Miller | $948.73 | Decorations, charcuterie board and sodas/ice | January 2, 2025 | |
| Approved | 1943 | NYE Party | 12/31/2024 | Social Committee | Sulhoff | $937.27 | DJ and Pizza. We had last minute people attend and they Venmoed me $85 for tickets so I adjusted to pizza price to compensate for those ticket sales. Pizza was 107.27 - $85 (tickets) = $22.27. | January 2, 2025 |
| Approved | 1896 | Replace clubhouse broom/dustpan | Clubhouse Committee | Hodgin | $12.98 | Replacement broom and dustpan. The previous one has gone missing. | December 11, 2024 | |
| Approved | 1895 | Camping in the Hood | 10/12/2024 | Social Committee | Schultz | $1,567.34 | Pumpkins, Smores, Musician, porto-potties, coffee, juice and doughnuts, pizza, and hand washing station. | December 9, 2024 |
| Approved | 1805 | Halloween Block Party | 10/27/2024 | Social Committee | Sulhoff | $1,420.33 | Halloween Block Party 2024. DJ, Pizza, Decor, snacks and crafts | October 28, 2024 |
| Approved | 1755 | Clubhouse TV and accessories | 09/16/2024 | Clubhouse Committee | Hodgin | $1,229.72 | television, surge protector, HDMI extender cables, remote control tethers. | September 16, 2024 |
| Approved | 1753 | End of Summer Treat | 09/10/2024 | Social Committee | Sulhoff | $579.74 | Kona Ice and decorations for the end of summer treat. | September 10, 2024 |
| Approved | 1747 | Clubhouse supplies | 09/08/2024 | Clubhouse Committee | Hodgin | $21.58 | toilet paper stand/holder for men's room ($16.00) and 3 ring binders for clubhouse rental rules/info ($5.58) | September 8, 2024 |
| Approved | 1649 | Fourth of July Bike Parade | 08/05/2024 | Social Committee | Diamond | $125.66 | Popsicles, water balloons, party favors, and gift cards for prizes | August 5, 2024 |
| Approved | 1619 | Swim Team Expenses | 07/19/2024 | Swim Team Committee | Burcham | $400.92 | Jr. Coach Gifts/Payment/End of Season: | July 19, 2024 |
| Approved | 1588 | Swim Team Expenses | 07/08/2024 | Swim Team Committee | Burcham | $1,031.78 | Swim Caps - $323.25 | July 8, 2024 |
| Approved | 1565 | Swim Team Supplies | 06/25/2024 | Swim Team Committee | Burcham | $441.63 | Meet Supplies: $84.96 | June 25, 2024 |
| Approved | 1564 | Sponsor Sign - Swim Team | 06/25/2024 | Swim Team Committee | Bush | $138.35 | Sponsor Sign we had printed for swim team 2024. Reimbursement to Jess Bush. | June 25, 2024 |
| Approved | 1563 | Swim Team Insurance | 06/25/2024 | Swim Team Committee | (attn: Leah Hinnefeld) | $1,380.00 | Summer League Swimming Insurance Bill for the Full Team. Please send check directly to the vendor. I was told this vendor was already in the system as we have paid them the past two seasons. | June 25, 2024 |
| Approved | 1519 | Pool Sign Brackets | 06/18/2024 | Pool Committee | Anderson | $42.68 | Brackets to mount lightning detection signs | June 18, 2024 |
| Approved | 1502 | Brookhaven 5th Grade Pool Party | 06/13/2024 | Social Committee | Vesce | $727.35 | Mr. Musicman Dj services, Papas Pizza, Costco | June 13, 2024 |
| Approved | 1447 | Pool River Tubes | 05/30/2024 | Pool Committee | Anderson | $186.28 | 25 river tubes for pool | May 30, 2024 |
| Approved | 1445 | Lightning detection devices and signs for pool | 05/30/2024 | Pool Committee | Anderson | $458.00 | Item Name Description Qty Taxable Unit Price Item Total | May 30, 2024 |
| Approved | 1436 | Disco Casino Night | 05/29/2024 | Social Committee | Sulhoff | $100.24 | Decorations and Non-alcoholic drinks | May 29, 2024 |
| Approved | 1435 | Cleaning Supplies for the clubhouse | 05/29/2024 | Clubhouse Committee | Sulhoff | $111.48 | Cleaning Supplies for the Clubhouse | May 29, 2024 |
| Approved | 1427 | You’ve Been Egged | 05/28/2024 | Swim Team Committee | Bush | $117.12 | Items for Egg Hunt | May 28, 2024 |
| Approved | 1426 | T-Shirts (Swim Team) | 05/28/2024 | Swim Team Committee | Burcham | $1,253.47 | Each swimmer got a tshirt through registration costs that we then purchased. Nicole Burcham (resident) paid on her credit card. Please note this total includes transaction fee that you won’t see on original receipt (both included). | May 28, 2024 |
| Approved | 1414 | Brookhaven Adult Pickleball Social | 05/24/2024 | Social Committee | Hutchinson | $50.00 | Raffle prizes - Black lanyard, red lanyard, premium pickleball paddle case, Pro S1 pickleballs - 4 Pack and $10 digital gift card | May 24, 2024 |
| Approved | 1391 | Mother Son Carnival | 05/18/2024 | Social Committee | Diamond | $877.07 | Pizza, Party Rentals, balloons, bottled water, paper products, ice, Coquito Flavored Ice, prizes, decor | May 18, 2024 |
| Approved | 1376 | Disco Inferno Casino Night | 05/14/2024 | Social Committee | Wardley | $1,525.97 | Catering, Dessert, Raffle Gift Cards, Ice, Groceries for event. Also, paid gratuity to Casino vendor from my Venmo account. Please let me know ASAP if there are any questions and also please let me know when payment goes out. Thanks. | May 14, 2024 |
| Committee Approval Status | Request ID | Event Name or Reason for Purchase | Event Date | Funding Committee | Requester Last Name | Reimbursement Amount | Description of purchase(s) | Date Submitted |
